Sport Provider Application Form

Application to apply to be a Sport Provider for the 2026 Pan Pacific Masters Games

If you have any enquiries regarding the sport selection criteria or application process, please contact the Sport Services team at Events Management Queensland via email at sportservices@mastersgames.com.au or phone on (07) 5668 9888.

Applications close 5:00pm (AEST) Friday 12 September, 2025.

NOTE: Applications will only be accepted via the online form below, no written applications are permitted. The online form will allow you to “save & continue” should you need to pause and come back to the application at any stage. If you wish to download a preview of the application in advance – CLICK HERE. Successful applicants will be notified via email and will be offered a Sport Provider Partnership Agreement to consider.

Step 1 of 10 - Applicant Details

Applicant Details
The Pan Pacific Masters Games (PPMG) contracts a 'Sport Provider' for each Sport included in the Games program. Each Sport Provider must meet a set of standard requirements and are responsible for all the elements necessary in planning and delivering their Sport competition at the Games.
What Sport is this application for?(Required)
Please specify Sport(Required)
What is the name of the organisation (club, association, state or national governing body) applying to host this Sport at the PPMG?(Required)
Name of applicant submitting this application(Required)
First Last
Position held by applicant at the organisation(Required)
Applicant phone number(Required)
Applicant email(Required)
Is your organisation able to appoint a person to undertake the role of a 'Sport Convenor' who will be responsible for coordinating your Sport program and liaising with the Games office and participants? The Sport Convenor must:
i. Attend face-to-face planning meetings (approx. four) during the 9 months preceding the 2026 PPMG during business hours.
ii. Have the ability to follow up planning meeting action items in correlation with set time frames.
ii. Have the ability to follow up planning meeting action items in correlation with set time frames.
iii. Be contactable by both the PPMG office and participants during business hours
iii. Be contactable by both the PPMG office and participants during business hours
iv. Have demonstrated sound computing and electronic communication skills.
iv. Have demonstrated sound computing and electronic communication skills.
v. Proactively market and administer the competition for their sport.
v. Proactively market and administer the competition for their sport.
vi. Be available at all times during the event period.(Required)
vi. Be available at all times during the event period.
- Yes
- No
Should your application be successful, please list the name of the person that will take on the role of the Sport Convenor as well as their contact details.
Name(Required)
First Last
Phone number(Required)
Email(Required)
Has your organisation established a proposed committee (or similar) to support the Sport Convenor in planning, marketing and delivering the Sport program?(Required)
- Yes
- No
Please list their names and contact details(Required)
Name Phone number Email

Save & Continue

Competition Divisions
Please list the minimum age you would like for your Sport at the Games and the date you would like this minimum age calculated at(Required)
E.g. 30 years of age as of Friday 15 November 2026 or 35 years of age as of 31 December 2026
Please outline the age groups you would offer and indicate whether they are open or closed age groups(Required)
E.g. 30+, 40+ or 30-34, 35-39, 40-44 etc
Please outline in detail a summary of the events/ disciplines you would offer(Required)

Save & Continue

Sanctioning
All Sports are required to have sanctioning from the governing body of their sport. Will your organisation be able to obtain sanctioning for the event via the State or National body of your Sport?(Required)
- Yes - both National & State body
- Yes - National body only
- Yes - State body only
- No
PLEASE NOTE: This may significantly affect the ability of your organisation being suited/ considered for PPMG.
Please list the National Governing Body and contact details of your sport
Name of National Governing Body(Required)
Full name of contact(Required)
First Last
Contacts title at organisation(Required)
Contacts phone number(Required)
Contacts email(Required)
Please list the State Governing Body and contact details of your sport
Name of State Governing Body(Required)
Full name of contact(Required)
First Last
Contacts title at organisation(Required)
Contacts phone number(Required)
Contacts email(Required)

Save & Continue

Financial
Competitors at the PPMG are required to pay two fees, the Games Fee (paid once) and then the Sport/s Fee (paid for each sport they wish to enter). The financial target for all Sport Providers is that the PPMG competition can be a profitable exercise for all organisations (at a minimum break-even). Should your application be successful you will be required to submit a fully costed pre-event budget for your Sport, and a post-event financial statement.
Please provide an overview of how your organisation plans to deliver a financially robust competition which provides a high standard at a reasonable cost to the participants?(Required)
Please outline an estimate of the Sport fee structure you are considering. It should be comparable with other current masters games sport fees and take into account the quantity of matches/races/events that will provide a high quality, yet value for money competition. The Sport fee/s should be listed in as much detail as you can.(Required)
E.g. price per participant, per player per team, per event
Please outline the other areas your organisation plans to generate revenue during the PPMG(Required)
E.g. canteen sales, bar sales, sport-specific sponsorships, grants, etc
Please indicate if you have any existing sponsors that you would like to align with your sport at PPMG.

Save & Continue

Insurance & Risk Management
Each Sport Provider must have adequate insurance policies and a risk management plan in place
Please upload/ submit your organisation's current public liability of at least $10 million coverage
Please note: some private venues may require a higher minimum amount of coverage
Drop files here or

Max. file size: 8 MB.
Does your organisation have worker's compensation insurance (to cover your paid and volunteer staff)?(Required)
- Yes - currently have
- Not currently, but can obtain
- No
Does your organisation have personal injury and accident insurance that will cover participants at the PPMG?(Required)
- Yes - currently have
- Not currently, but can obtain
- No
What is the process by which claims can be made by participants under these policies?(Required)
Does your organisation have a comprehensive written risk management plan in place (that you use for regular competition, events and venues)?(Required)
Please note: this may have to be modified/ updated to suite the PPMG conditions (age of participants, venue, etc)
- Yes
- No

Save & Continue

Venue
All sports require an appropriate venue located within the City of Gold Coast boundaries where the competition can be held. The venue must reasonably be considered as minimum 'State Championship' standard. Sports will be required to evidence the Right of Use of the proposed venue.
What is your proposed venue/s? Include the full name and street address for both your primary and secondary venue (if applicable).
Name of primary venue(Required)
Full address of primary venue(Required)
Name of secondary venue
Full address of secondary venue

Please select the number of days required for:(Required)

Please select from the lists

Bump-in at venue prior to competition	Bump-out at venue post competition

Other venue details
Is your proposed venue likely to be shared with any other sports?(Required)
E.g. Swimming & Diving
- Yes
- No
Please specify(Required)
Please provide a full description of the playing/ competition area at the proposed venue/s(Required)
E.g. four full-sized indoor courts, six grass fields - four small fields and two main fields with floodlights suitable for night games
What are the parking options for participants, officials and spectators at your proposed venue/s?(Required)
Please also note if parking is onsite or offsite, paid or free, etc
What are the public transport options for this/ these venues?(Required)
Please list type of public transport, route numbers/ ID (if applicable) and proximity to venue - refer to Translink.com.au for detailed information
Is a traffic management plan required at your primary venue to enable the safe arrival and departure of participants, spectators and officials?(Required)
- Yes
- No
Please add any other venue notes you feel are relevant
E.g. especially where multiple venues are proposed and the above questions don't quite cover everything

Save & Continue

Disclaimer
In submitting this 2026 Pan Pacific Masters Games (PPMG) Sport Program Application, your organisation (with you as their agent) acknowledges and agrees to the following: a) Gold Coast Events Management Ltd (trading as the PPMG) is collecting this information solely for the purpose of selecting suitable Sport Provider's for the 2026 PPMG sports programs. b) PPMG will hold the submitted Sport Provider Application in confidence and only disclose relevant information to advisors or suppliers assisting in the selection of Sport Providers, or in the conduct of the event. I agree to allow PPMG to contact any third parties referenced in the Sports Provider Application in order to verify details of the application. c) I agree that the information I have provided is true and correct and free from misstatement. d) I agree that the PPMG's decision on selection of sports is at its discretion and final. e) I agree to release PPMG and any other person directly or indirectly associated with the company from all claims, demands and proceedings arising out of or in connection with this Sport Provider Application.(Required)
In submitting this 2026 Pan Pacific Masters Games (PPMG) Sport Program Application, your organisation (with you as their agent) acknowledges and agrees to the following:
a) Gold Coast Events Management Ltd (trading as the PPMG) is collecting this information solely for the purpose of selecting suitable Sport Provider's for the 2026 PPMG sports programs.
b) PPMG will hold the submitted Sport Provider Application in confidence and only disclose relevant information to advisors or suppliers assisting in the selection of Sport Providers, or in the conduct of the event. I agree to allow PPMG to contact any third parties referenced in the Sports Provider Application in order to verify details of the application.
c) I agree that the information I have provided is true and correct and free from misstatement.
d) I agree that the PPMG's decision on selection of sports is at its discretion and final.
e) I agree to release PPMG and any other person directly or indirectly associated with the company from all claims, demands and proceedings arising out of or in connection with this Sport Provider Application.
I agree(Required)

Save & Continue

Competition	Dates	Website URL	Organiser	Name	Email	Anticipated Participants

Step 1 of 10 - Applicant Details

Applicant Details

Sports

Competition Schedule

Competition Divisions

Sanctioning

Financial

Insurance & Risk Management

Venue

Marketing & Promotion

Disclaimer

Name	Title	Email	Phone

Name	Title	Email	Phone

Name	Title	Email	Phone