Sport Provider Application Form

Applicant Details

The Pan Pacific Masters Games (PPMG) contracts a 'Sport Provider' for each Sport included in the Games program. Each Sport Provider must meet a set of standard requirements and are responsible for all the elements necessary in planning and delivering their Sport competition at the Games.

What Sport is this application for?(Required)

Please specify Sport(Required)

What is the name of the organisation (club, association, state or national governing body) applying to host this Sport at the PPMG?(Required)

Name of applicant submitting this application(Required)

First Last

Position held by applicant at the organisation(Required)

Applicant phone number(Required)

Applicant email(Required)

Is your organisation able to appoint a person to undertake the role of a 'Sport Convenor' who will be responsible for coordinating your Sport program and liaising with the Games office and participants? The Sport Convenor must:

i. Attend face-to-face planning meetings (approx. four) during the 9 months preceding the 2026 PPMG during business hours.

ii. Have the ability to follow up planning meeting action items in correlation with set time frames.

iii. Be contactable by both the PPMG office and participants during business hours

iv. Have demonstrated sound computing and electronic communication skills.

v. Proactively market and administer the competition for their sport.

vi. Be available at all times during the event period.

Yes

No

Should your application be successful, please list the name of the person that will take on the role of the Sport Convenor as well as their contact details.

Name(Required)

First Last

Phone number(Required)

Email(Required)

Has your organisation established a proposed committee (or similar) to support the Sport Convenor in planning, marketing and delivering the Sport program?(Required)

Yes

No

Please list their names and contact details(Required)

Name

Phone number

Email

Competition Divisions

Please list the minimum age you would like for your Sport at the Games and the date you would like this minimum age calculated at(Required)

E.g. 30 years of age as of Friday 15 November 2026 or 35 years of age as of 31 December 2026

Please outline the age groups you would offer and indicate whether they are open or closed age groups(Required)

E.g. 30+, 40+ or 30-34, 35-39, 40-44 etc

Please outline in detail a summary of the events/ disciplines you would offer(Required)

Sanctioning

All Sports are required to have sanctioning from the governing body of their sport. Will your organisation be able to obtain sanctioning for the event via the State or National body of your Sport?(Required)

Yes - both National & State body

Yes - National body only

Yes - State body only

No

PLEASE NOTE: This may significantly affect the ability of your organisation being suited/ considered for PPMG.

Please list the National Governing Body and contact details of your sport

Name of National Governing Body(Required)

Full name of contact(Required)

First Last

Contacts title at organisation(Required)

Contacts phone number(Required)

Contacts email(Required)

Please list the State Governing Body and contact details of your sport

Name of State Governing Body(Required)

Full name of contact(Required)

First Last

Contacts title at organisation(Required)

Contacts phone number(Required)

Contacts email(Required)

Financial

Competitors at the PPMG are required to pay two fees, the Games Fee (paid once) and then the Sport/s Fee (paid for each sport they wish to enter). The financial target for all Sport Providers is that the PPMG competition can be a profitable exercise for all organisations (at a minimum break-even). Should your application be successful you will be required to submit a fully costed pre-event budget for your Sport, and a post-event financial statement.

Please provide an overview of how your organisation plans to deliver a financially robust competition which provides a high standard at a reasonable cost to the participants?(Required)

Please outline an estimate of the Sport fee structure you are considering. It should be comparable with other current masters games sport fees and take into account the quantity of matches/races/events that will provide a high quality, yet value for money competition. The Sport fee/s should be listed in as much detail as you can.(Required)

E.g. price per participant, per player per team, per event

Please outline the other areas your organisation plans to generate revenue during the PPMG(Required)

E.g. canteen sales, bar sales, sport-specific sponsorships, grants, etc

Please indicate if you have any existing sponsors that you would like to align with your sport at PPMG.

Insurance & Risk Management

Each Sport Provider must have adequate insurance policies and a risk management plan in place

Please upload/ submit your organisation's current public liability of at least $10 million coverage

Please note: some private venues may require a higher minimum amount of coverage

Drop files here or

Max. file size: 120 MB.

Does your organisation have worker's compensation insurance (to cover your paid and volunteer staff)?(Required)

Yes - currently have

Not currently, but can obtain

No

Does your organisation have personal injury and accident insurance that will cover participants at the PPMG?(Required)

Yes - currently have

Not currently, but can obtain

No

What is the process by which claims can be made by participants under these policies?(Required)

Does your organisation have a comprehensive written risk management plan in place (that you use for regular competition, events and venues)?(Required)

Please note: this may have to be modified/ updated to suite the PPMG conditions (age of participants, venue, etc)

Yes

No

Venue

All sports require an appropriate venue located within the City of Gold Coast boundaries where the competition can be held. The venue must reasonably be considered as minimum 'State Championship' standard. Sports will be required to evidence the Right of Use of the proposed venue.

What is your proposed venue/s? Include the full name and street address for both your primary and secondary venue (if applicable).

Name of primary venue(Required)

Full address of primary venue(Required)

Name of secondary venue

Full address of secondary venue

Please select the number of days required for:(Required)

Please select from the lists

Bump-in at venue prior to competition

Bump-out at venue post competition

Other venue details

Is your proposed venue likely to be shared with any other sports?(Required)

E.g. Swimming & Diving

Yes

No

Please specify(Required)

Please provide a full description of the playing/ competition area at the proposed venue/s(Required)

E.g. four full-sized indoor courts, six grass fields - four small fields and two main fields with floodlights suitable for night games

What are the parking options for participants, officials and spectators at your proposed venue/s?(Required)

Please also note if parking is onsite or offsite, paid or free, etc

What are the public transport options for this/ these venues?(Required)

Please list type of public transport, route numbers/ ID (if applicable) and proximity to venue - refer to Translink.com.au for detailed information

Is a traffic management plan required at your primary venue to enable the safe arrival and departure of participants, spectators and officials?(Required)

Yes

No

Please add any other venue notes you feel are relevant

E.g. especially where multiple venues are proposed and the above questions don't quite cover everything

Disclaimer

In submitting this 2026 Pan Pacific Masters Games (PPMG) Sport Program Application, your organisation (with you as their agent) acknowledges and agrees to the following:
a) Gold Coast Events Management Ltd (trading as the PPMG) is collecting this information solely for the purpose of selecting suitable Sport Provider's for the 2026 PPMG sports programs.
b) PPMG will hold the submitted Sport Provider Application in confidence and only disclose relevant information to advisors or suppliers assisting in the selection of Sport Providers, or in the conduct of the event. I agree to allow PPMG to contact any third parties referenced in the Sports Provider Application in order to verify details of the application.
c) I agree that the information I have provided is true and correct and free from misstatement.
d) I agree that the PPMG's decision on selection of sports is at its discretion and final.
e) I agree to release PPMG and any other person directly or indirectly associated with the company from all claims, demands and proceedings arising out of or in connection with this Sport Provider Application.

I agree(Required)